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Data Archiving has become the latest addition to Tech vocabulary. Techies all around the world are using it as a buzzword, producing a vast amount of Data Archiving Solutions to handle large data. So how can you stop them, as it has become one of the most common and routine practices in Data Management?
Many big companies, multinationals, government organizations, and awe-inspiring start-ups are practicing Data Archiving. Small and medium-scale businesses also use these practices but don’t deal with large data sets. Unfortunately, many people aren’t aware of this popular and vital practice. They find it challenging to plan the archive when dealing with large data.
Data Management can become intimidating when dealing with large datasets. Any organization doesn’t want to work on data handling unless they have a specialized stall with expertise in data management. All these issues raise uncertainty about archiving large data sets. If your organization is in the same boat as others, we have solutions for these problems.
Data Archiving Benefits
Before we glance over to archive large data sets, let’s look at the benefit archiving can provide to organizations.
1. Ease In Compliance
One of the essential benefits of Data Archiving is that it helps the business comply with a government organization, auditing organization, and regulatory bodies. We know that it is easy to operate in this capitalist environment and a widespread culture of free trade, but it comes with a cost too.
Government involvement, along with third-party interference, has risen too. These bodies operate to ensure transparency in operation. Many governments worldwide have made laws that encourage and even make it liable for businesses to practice data archiving. Independent Auditing bodies have made it necessary that the records of the companies should be archived as these records can be used in auditing processes.
Companies are now liable to archive data which would help them earn a good reputation among stakeholders. For example, if an independent auditing body shows or certifies its trust in the transparency of an organization, this would improve its reputation and bring more business to them. Likewise, by abiding by archiving legislation, the government could help organizations avoid fines and red tape.
2. Cost-Effective Data Management
Data Management can become expensive when it comes it’s a lot of large data sets. Although a big business can bear the cost of setting up data centers, substantial operational and maintenance costs could wipe out a massive chunk of income spent on these charges, along with the vast sum of cash that would be burned in this process.
Going with the option of the data center for information storage would be a lose-lose scenario for the business as it would result in an increase in expenses which reduces profitability and cash outflow damaging the business’s net cash flow. Companies have found a way to deal with this problem with the help of Data Archiving. Data Archiving is a process where devices with lower performance levels opt for storage.
This is done deliberately because these devices have less or no upgradation cost, which makes them a cheaper option for storage. As a result, these are way better storage options than expensive ones like data centers.
Archiving Practice For Large Data Sets
1. Don’t Use Removable Media
While dealing with much data choosing CDs, Blu-Ray disks, USB Flash, and DVDs are no-go areas. They are a convenient option for small storage, but they don’t have space for ample storage. Even if you miraculously store large data sets on these devices in a pending disaster, all of this data would have been lost.
Data loss is another enormous tragedy an organization would want to avoid at any cost. The hard disk is the best option for archiving large data sets. Hard disks have ample storage space, unlike other storage devices. One more thing that businesses should practice is that data should be stored on multiple hard disks. If one is damaged, you should have another one containing the data.
2. Archiving With Software
Archiving with hardware devices has become a thing of the past. Now many organizations are using software services and cloud storage for archiving and storing data. Cloud storage is when the data set is stored on the internet and not on hardware devices. This archiving option increases flexibility as the data is easily accessible on the internet.
In case of a disaster, if your hardware is permanently damaged, you don’t have to worry, as, through the internet, you can easily access your documents. You might not notice, but we regularly use this type of storage. The most common example is Google Docs.
Transferring local data to private and public in case of disaster is the best contingency plan. The information is saved in a remote location that can be easily accessed.
3. Ace Archiving
Data safety is the top priority of any organization. Data loss is one of the biggest nightmares of any organization. Losing all the vital or confidential information gives shivers down the spine. Data Management pundits and experts have given a golden ratio to prevent data loss. If this golden ratio is implemented while archiving, it would be impossible for data to be lost from your organization. The ratio is 3:2:1.
3 – states that there should be 2 duplicate copies and 1 genuine copy of your document or information. This ensures that it can be quickly recovered if the data system is corrupted or lost.
2 – states that data should be stored at two different locations. The best example of this method is using cloud storage and both hard disks so that in case data from one place is lost; it should be present at another location.
1 – states that a duplicate copy should be made of the document and saved off-site. This ensures that data won’t be harmed if the workplace is subject to a disaster.
We have discussed Data Archiving extensively. We have gone through all the details, like the Data Archiving solution and benefits and the best strategy to manage extensive data.
We have some unique recommendations for your organization’s one-stop solution for Data Archiving. ShareArchiver is the platform that provides all services like archiving, protection, and storage management. It is one of the best data archiving solutions available and has numerous irresistible benefits.