During hybrid meetings, a device is critical to ensure that all participants can participate fully. This device should support teleconferencing and video meeting and provide features such as Adaptive composition, in-room chat, and companion mode.
In-room vs. remote attendees
Whether leading a hybrid meeting or participating, you’ll need to consider using the traditional in-room format or a video meeting system. Fortunately, plenty of solutions now help you create an inclusive meeting experience.
A video meeting system connects a laptop or tablet to a large external monitor. This allows in-room attendees to view presentations and videos while letting the remote participants view content created in the meeting.
The right technology can also provide chat capabilities. For example, adding a microphone can boost clarity and ensure remote participants are heard. The right technology can also help you avoid interruptions.
Companion mode
Using Companion mode can improve the experience of hybrid meetings, mainly when the arrangement includes a mix of meeting rooms and remote attendees. In addition, using Companion mode gives everyone in the meeting access to interactive features, which can enhance collaboration. Using Companion mode is also a way to improve the visibility of presentations.
Participants in the meeting room can view the presentations on a second screen. In addition, the presentations can be unpinned, allowing more participants to view the videos on their devices. Companion mode is also a way for attendees to raise their hands and initiate polls. It also allows attendees to chat with other participants, making them more engaged with the meeting. Companion mode works on desktop and mobile devices so that employees can use it at home or in the office.
Phone-based survey tool
Using a phone-based survey tool to collect real-time feedback can help you bridge the gap between video and in-person meetings. It puts all video attendees on an equal playing field. This is particularly important in hybrid meetings. The hybrid model has created a lot of buzz in the business world. Nearly half of the organizations plan to support a fluid blend of on-site and remote workers. The challenge with this approach is ensuring that everyone is included. This includes promoting a culture of inclusion. It is crucial to consider all aspects of the workplace, including how people communicate and interact with each other and how their income level affects their communication.
In-meeting chat
Engaging with the remote workforce through in-meeting chats is essential during hybrid meetings. This will help increase collaboration equity. However, certain factors can affect the quality of communication. For example, gender, income, race, and physical ability can impact communication styles. There are some new features on videoconferencing platforms that address these equity challenges. For example, one feature displays a gallery of attendees’ faces on the bottom of the videoconferencing screen, allowing remote attendees to interact more easily with in-person meeting attendees. A Smart Gallery can detect individual faces in shared rooms, pulling faces into panes on the screen. The next generation of whiteboards can help to prevent whiteboards from getting obstructed by remote attendees. In addition, next-generation whiteboards are easier to use for collaboration.
Resources
https://neat.no/
https://www.techtarget.com/searchunifiedcommunications/feature/Video-meeting-equity-comes-into-focus-amid-hybrid-work
https://www.barco.com/en/clickshare/meeting-equity
